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Database Subject Enrichment

Mail Merge feature is not specific to Word or letters. This feature can be used with other Microsoft
Office applications such as Excel and PowerPoint, though its use is more suitable for Word. Mail merge
is also used to print addresses on envelopes, labels on stickers, directories of contact information, and
bulk email.

Post-Processing  



 Mail Merge feature in Word 2019 allows you to quickly create multiple copies of a document,
such as letters, email messages, and envelopes.

 The Mail Merge process involves three steps – Creating the main document, creating a data
source, and merging the main document and data source.
 The Mail Merge Wizard guides you through the mail merge process, step by step.

 You can select an existing data source or create a new data source to merge with the main
document.

 A merge field is a text placeholder, enclosed within << >> symbols, that derives its data from
the data source linked to the main document.
 You can print, edit, or save the merged documents.

INFO RETENTION
INFO RETENTION

A. Select the correct option for each of the following statements.

1. The option that is not available for the main document type during Mail Merge process is ______.
(a) Envelopes (b) Project (c) Directory (d) Labels
2. The feature in Word 2019 that lets you create multiple copies of a document with minor
differences in the content of the copies is ______.

(a) Print (b) Mail Merge (c) References (d) Document Merge
3. A list of information that varies in different copies of the document is called a ______.

(a) Data file (b) Mail source (c) Data source (d) Document source

B. Fill in the blanks with the correct answer.

1. A ________________ is a list of information such as name, address or phone numbers that
varies in different copies of a merged document.
2. A ________________ is a text placeholder that derives its data from a data source.
3. Word saves a data source with the extension ________________.

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