Page 29 - Code & Click - 6

4 Mail Merge

Pre-Processing
Pre-Processing
• Using Mail Merge Wizard

Mail Merge feature in Word allows you to quickly create multiple copies of a document, such as
letters, email messages, and envelopes. The majority of the content in the copies remains the same
but some details are different depending on the person to whom it is addressed.
The mail merge process involves the following overall steps:
1. Set up the main document: The main document contains the text and
graphics that are the same for each copy of the document.

2. Create a data source: A data source is a list of information such as
name, address, or phone number that varies in different copies of the
document.
3. Merge the data source and the main document: The data source is merged with the main
document to create multiple copies of the document.

USING MAIL MERGE WIZARD

The Mail Merge Wizard guides you through the mail merge 1
process, step by step.
To use the Mail Merge Wizard to create merged letters:
1. On the Mailings tab, click the Start Mail Merge button
in the Start Mail Merge group.
2. Click the Step-by-Step Mail Merge Wizard... button. 2
The Mail Merge pane appears on the right side of the
document window. It lists the various steps of the Mail Merge process.

Step 1: Select document type

This step lets you choose the type of main document – Letters,
E-mail messages, Envelopes, Labels, or Directory. 1.1

1.1 Under Select document type, select the Letters option.

1.2 Click the Next: Starting document link.

1.2

27