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Info Retention

A. Select the correct option for each of the following statements.
1. The first step in the Mail Merge process involves selecting the ______.

(a) Document (b) Software (c) Recipients (d) Mail server
2. The feature in Word 2016 that lets you create multiple copies of a document with minor

differences in the content of the copies is ______.
(a) Print (b) Mail Merge (c) Document Merge (d) References

3. A list of information that varies in different copies of the document is called a ______.
(a) Data file (b) Mail source (c) Document source (d) Data source

B. Fill in the blanks with the correct answer.

1. A ________________ is a list of information such as name, address or phone numbers that
varies in different copies of a merged document.
2. A ________________ is a text placeholder that derives its data from a data source.

3. Word saves a data source with the extension ________________.
C. Write ‘T’ for True and ‘F’ for False statement.

1. You can use an existing data source only during the mail merge process. _______
2. Mail merge creates a separate document for each merged letter. _______

3. The Mail Merge Wizard lets you perform mail merge step-by-step. _______
D. Answer the following questions.

1. What is Mail Merge? Write the overall steps involved in the Mail Merge process.
2. Write in brief, each step of the Mail Merge Wizard in Word 2016.
3. What is a data source in context of mail merge?

Mind Stretching

1. Rishika is the Editor of her school magazine. She wants to send email to all her team members for
a meeting to discuss this year’s magazine contents. How can she do so easily? Computational Skills
2. Rohan stood first in an inter-school competition. His relatives sent him their congratulations
through mail. He wants to send a letter of thanks to everyone. Which feature in Word can help
him do so? Critical Thinking

Lab Work Computational Skills

You are the Personnel Manager in XYZ Ltd. In response to an advertisement for vacancies for different posts in
the company, you have received many applications. You have shortlisted candidates who would be called for
an interview to finalise the selection. Use Mail Merge to create the call letters for the shortlisted candidates
intimating them about the details of the interview – Post applied, venue, date, and timings.

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