Page 150 - English Grammar - 7

E-Mail

Just like letters, e-mails may also be formal or informal.

A formal e-mail is used for official communications like job application, business
communication, etc. They should be brief and to the point. Salutations and greetings should
be formal as also the tone and language.

Format for a formal e-mail
From (Designation of the sender)
O
To (Designation/name of recipient(s))
O
Subject (A few words on the reason for the e-mail.)
O
Salutation (Should start with a professional greeting. For example, Dear Sir or
O
Madam/Dear Ajay Sharma/Dear Mr Ajay Sharma/Dear Ms Sharma.)

Text/Message (Should be clear, precise and brief.)
O
Closing (A professional closing with Best regards/Best wishes/Regards/Sincerely/
O
Yours sincerely)

Designation
O
Signature
O
Typed full name
O
For an effective e-mail, check the following points before you click “Send”.

Be clear, brief and polite.
O
Start with an appropriate greeting.
O
Use short sentences.
O
Double check the e-mail addresses of all recipients.
O
Fill in the subject line.
O Pay attention to grammar, spelling and punctuation.
Writing Skills New Message Formal E-mail
O

From manager_hr@gilligan.com

staff_hr@gilligan.com
To
Cc

Bcc

Subject Change in entry and exit gates

148